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Commercial Recordings

How can I obtain the forms to file my Articles of Incorporation, or any other Commercial Recordings documents?
Are there any restricted words that cannot be used in an entities name or purpose without prior authorization?
Can I file organizational documents for a new entity online?
Can I file my Initial, Annual or Amended List online?
How do I set up an account to file a document online?
Why have I not received documents filed or the certificates I have ordered online?
To whom do I make out my check?
What are some of the reasons filings are rejected?
Can I search a trademark, trade name or service mark online?
Do I get my original documents back upon processing or if rejected?
Do you offer expedited services?
Where can I get answers to tax questions?
How do I obtain a "Certificate of Good Standing?"
How can I view sample Certificates of Good Standing?
How do I verify an electronic Certificate of Good Standing?
How do I reinstate a revoked entity?
How do I file an Assumed Name or DBA (Doing Business As)?
How do I check name availability?
How can I obtain information on the status of a particular entity?
How can I find information about an old stock certificate?
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Q: How can I obtain the forms to file my Articles of Incorporation, or any other Commercial Recordings documents?
A:

You can download the forms from the Forms Library page. You can also request the forms by mailing your request to:

COMMERCIAL RECORDINGS DIVISION 
202 North Carson Street
Carson City, NV 89701

or dropping by one of our offices.

Q: Are there any restricted words that cannot be used in an entities name or purpose without prior authorization?
A:
There are certain words that require prior authorization by the appropriate regulatory authority for use in the name and/or purpose of any organizational document or amendment filed with the Secretary of State. Prior authorization is required regardless if the word stands alone or if the word is "part" of a word. Failure to receive and provide proof of authorization will result in the rejection of the document. Please click here to be taken to the restricted word list.
Q: Can I file organizational documents for a new entity online?
A:
No, currently articles of incorporation or organization cannot be filed online. Please check back often as we are regularly updating the online services we provide.
Q: Can I file my Initial, Annual or Amended List online?
A:
Yes, these lists may be filed online. Click Here, and select "File List of Officer" and follow the prompts.
Q: How do I set up an account to file a document online?
A:
Instructions for setting up accounts and using the online services may be found by clicking here and selecting "Web Users Guide (PDF.)" This guide will provide you with information necessary to utilize our online services.
Q: Why have I not received documents filed or the certificates I have ordered online?
A:
Documents and certificates ordered or processed online are available in your job history folder a few minutes after checkout. Log back into the system and click on the "Job History" box. Select the appropriate job number and you will find your documents.
Q: To whom do I make out my check?
A:
When submitting your documents directly to the Secretary of State, please make out checks to: Secretary of State. When submitting through a Registered Agent, please check with that Registered Agent.
Q: What are some of the reasons filings are rejected?
A:

Filings are rejected for many reasons including, but not limited to the following:

  • Name not available
  • Document was not signed
  • Insufficient fees for filing
  • Statutory requirements not included
  • Document is illegible
  • Document in such poor condition that cannot be scanned
  • Credit card declined
  • Entity not in good standing or not on file with this office
  • Required documents not included
Q: Can I search a trademark, trade name or service mark online?
A:
Yes, go to the business entity search page, enter the name of the mark and search by entity name. The results should bring up any trademark on file, along with the business entities with that name.
Q: Do I get my original documents back upon processing or if rejected?
A:
No, documents are scanned into our processing system at the time of receipt and the scanned documents become the official record. Original documents are destroyed once the scanned images are archived. If rejected, new documents must be resubmitted.
Q: Do you offer expedited services?
A:
Yes, for an additional fee you may have your documents processed and orders filled on an expedited basis. We offer 1-hour, 2-hour and 24-hour expedited service on most processes in the office. We also offer 4–hour service on certain copy orders. Please see the fee schedules for additional information.
Q: Where can I get answers to tax questions?
A:
Contact the IRS for federal tax information, or the Nevada Department of Taxation for any question regarding state taxes or state business license.
Q: How do I obtain a "Certificate of Good Standing?"
A:

To order online
Clcik Here and select "Good Standing Certificates"

To order by mail:
Send a letter with the name of the entity for which you are requesting the certificate, along with a check, money order, or credit card authorization for $50.00 made payable to "Secretary of State" to:

Secretary of State Ross Miller
204 North Carson Street, Suite 2
Carson City, Nevada 89701-4299

To order via email:
Send a detailed request, along with credit card information, to copies@sos.nv.gov.

To order via fax (Expedited Order Only):
Fax a detailed request, along with credit card information to 775-684-5645.

To order by phone:
Contact the Secretary of State's Customer Service Division at (775) 684-5708.

The Secretary of State's office accepts Visa, MasterCard, American Express and Discover Card for all payments. Please note: For security and verification purposes, all credit card payments must include the 3 or 4-digit CVV2 code (VCode) number located on the back of your credit card. Failure to include this code will result in rejection of your filing or service request.

Q: How can I view sample Certificates of Good Standing?
A:
Q: How do I verify an electronic Certificate of Good Standing?
A:
Click Here and select "Verify Good Standing Certificates"
Q: How do I reinstate a revoked entity?
A:
Information on how to reinstate a revoked entity may be obtained by contacting the Secretary of State's Customer Service Division at 775-684-5708.
Q: How do I file an Assumed Name or DBA (Doing Business As)?
A:
DBA's are filed at the county level, not with the Secretary of State. Please contact the clerk or recorder's office in the county where you wish to file.
Q: How do I check name availability?
A:

The Secretary of State does NOT provide a name availability service. You can check name availability by:

  • Requesting a name be reserved by submitting a completed name reservation form, along with the filing fee of $25.00. You may expedite your name reservation by including an additional $25.00. Be sure to request "expedited service" in your cover letter.
  • Going to the Secretary of State website's Business Entities Search page. You may also reserve a name on our website by going here and clicking on "Name Reservations."
  • Submitting your Articles of Incorporation via mail, along with the appropriate fee and up to three alternate name choices. The Secretary of State's office will check the availability of your first choice at the time of filing. If your first choice is unavailable, we will check your alternate name(s) for availability. The Secretary of State's office will notify you which, if any, of the names were available at the time the office received your request.
Q: How can I obtain information on the status of a particular entity?
A:
Status information can be obtained, free of charge, on the Secretary of State website's Business Entities Search page. You can also call the Secretary of State's Customer Service Division at 775-684-5708.
Q: How can I find information about an old stock certificate?
A:

The Secretary of State's office does NOT have information about old stock certificates on file. However, you can request that a search for information on the company that issued the certificate be initiated by the Secretary of State's office. To do so, send a request letter to:

Secretary of State Ross Miller
204 North Carson Street, Suite 2
Carson City, Nevada 89701-4299

Be sure to include a copy of the certificate in question and a check or money order in the amount of $50 made payable to "Secretary of State."

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